Terms & Conditions

Upon approval of the participant’s request to join an expedition, registration for an expedition requires a $500USD deposit.

Domestic Sales Tax Addendum: All domestic trip bookings within the United States through AWExpeditions will be subject to an 8.2% domestic sales tax, applied to the total purchase amount, and itemized during the checkout process. Exemptions may apply under specific state or local tax laws, and for further clarification, please contact our customer support team. AWExpeditions is responsible for collecting and remitting the tax to the relevant authorities. Your itemized receipt will display the domestic sales tax amount for your records, and any updates or amendments to this Addendum will be posted on our website. By proceeding with your booking, you acknowledge and accept these terms.

The balance of program fees will generally be due in two installments 90 and 60 days prior to the starting date of the program, as indicated in the invoice issued upon approval of a participant’s request to join an expedition. It is the participant’s responsibility to adhere to the fee payment schedule.

An email notification from AWEXPEDITIONS will serve as receipt and verification of payments.  Late payments will result in cancellation of program reservations and forfeiture of all fees paid. 

Cancellations and Refunds

The $500 trip deposit is non-refundable, but may be transferred to a future AWExpeditions trip for cancellations with notice of more than 60 days. Your trip deposit can be transferred to another AWE trip within the next 24 months from your original trip departure date. Expedition fees above and beyond the trip deposit are refundable according to the following schedule.

  • 90+ days prior to departure: Full refund of any expedition fees paid less $500 deposit | $500 deposit is transferable to another AWE departure within 24 months of your original trip departure date.
  • 61-89 days prior to departure: 25% refund on payments made above deposit | $500 deposit is transferable to another AWE departure
  • 0-60 days prior to departure: No refunds | $500 deposit is NOT transferable

In some cases payments may be transferable; if you are required to forfeit your spot, you may find an acceptable replacement in which case your deposit and fees would transfer to your replacement without penalty.

Participants agree that beginning on the first date of the program itinerary, there will be no refunds of program fees for any reason whatsoever.

We strongly recommend purchasing travel insurance to protect your investment. AWE’s travel insurance provider of choice is Ripcord.

Other costs and expenses

Expedition participants agree the cost of any search and rescue undertaken on their behalf will be their financial responsibility. Including costs incurred by the expedition leader, other expeditions, government, and/or other entities.

Expedition participants acknowledge that during the program, certain events may occur which may necessitate certain additional costs not contemplated at this time, including but not limited to the cost of evacuation during any part of the program, medical treatment, body recovery and/or repatriation, and other related matters. Participants agree that those additional costs are not responsibility of the expedition organizer and that the Participant is responsible for payment of those costs.

Additional T&Cs

Though unlikely, an expedition may be canceled for any reason prior to departure. In that event, the deposit and expedition fees paid by the participants will be refunded.  

In the event of cancellation of a program and upon refund to participants of all program fee payments, the expedition organizer shall be released from any further liability to participants, including but not limited to liability for additional costs participants may have incurred, pre-departure expenses, non-refundable advance purchase air tickets, visa fees, equipment purchases and medical expenses.

Privacy Policy

At AWExpeditions, accessible from www.awexpeditions.org, one of our main priorities is the privacy of our visitors. This Privacy Policy document contains types of information that is collected and recorded by AWExpeditions and how we use it.

If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us.

This Privacy Policy applies only to our online activities and is valid for visitors to our website with regards to the information that they shared and/or collected in AWExpeditions. This policy is not applicable to any information collected offline or via channels other than this website.


By using our website, you hereby consent to our Privacy Policy and agree to its terms.

Information we collect

The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information.

If you contact us directly, we may receive additional information about you such as your name, email address, phone number, the contents of the message and/or attachments you may send us, and any other information you may choose to provide.

When you register for an Account, we may ask for your contact information, including items such as name, company name, address, email address, and telephone number.

How we use your information

We use the information we collect in various ways, including to:

  • Provide, operate, and maintain our website
  • Improve, personalize, and expand our website
  • Understand and analyze how you use our website
  • Develop new products, services, features, and functionality
  • Communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to the website, and for marketing and promotional purposes
  • Send you emails
  • Find and prevent fraud
Log Files

AWExpeditions follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this as part of hosting services’ analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users’ movement on the website, and gathering demographic information.

Advertising Partners Privacy Policies

You may consult this list to find the Privacy Policy for each of the advertising partners of AWExpeditions.

Third-party ad servers or ad networks use technologies like cookies, JavaScript, or Web Beacons that are used in their respective advertisements and links that appear on AWExpeditions, which are sent directly to users’ browsers. They automatically receive your IP address when this occurs. These technologies are used to measure the effectiveness of their advertising campaigns and/or to personalize the advertising content that you see on websites that you visit.

Note that AWExpeditions has no access to or control over these cookies that are used by third-party advertisers.

Third Party Privacy Policies

AWExpeditions’s Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options.

You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers’ respective websites.

CCPA Privacy Rights (Do Not Sell My Personal Information)

Under the CCPA, among other rights, California consumers have the right to:

Request that a business that collects a consumer’s personal data disclose the categories and specific pieces of personal data that a business has collected about consumers.

Request that a business delete any personal data about the consumer that a business has collected.

Request that a business that sells a consumer’s personal data, not sell the consumer’s personal data.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.

GDPR Data Protection Rights

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.

The right to erasure – You have the right to request that we erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.

Children’s Information

Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.

AWExpeditions does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.

Affiliate Links Disclaimer

What are affiliate links?

Affiliate links are links with a specific URL that contains an affiliate ID. This means that every time you click on one of the affiliate links, the URL has an ID specifically for AWE, so if you buy something through that link AWExpeditions will benefit.

Clicking on an affiliate link and buying something through that link (for example a pair of boots we recommend) is at no extra cost to you.

In compliance with applicable laws, we hereby inform you that any links to external websites or services found on our website may be affiliate links. We may receive a commission for any purchases made by you on the external website using such affiliate links. We are independently owned and opinions expressed on our website are our own. We do not accept responsibility for any losses or damages that may result from your use of the affiliate links found on our website. Thank you for your understanding.

Who do we work with as an affiliate?

Here is a list of all the companies of which AWE is an affiliate partner:

  • Global Rescue
  • LOWA
  • LEKI
  • GU Energy Labs
  • SheFly