Upon approval of the participant’s request to join an expedition, registration for an expedition requires a $500USD deposit.
The balance of program fees will generally be due in two installments 90 and 60 days prior to the starting date of the program, as indicated in the invoice issued upon approval of a participant’s request to join an expedition. It is the participant’s responsibility to adhere to the fee payment schedule.
An email notification from AWEXPEDITIONS will serve as receipt and verification of payments. Late payments will result in cancellation of program reservations and forfeiture of all fees paid.
Cancellations and Refunds
The $500 trip deposit is non-refundable, but may be transferred to a future AWExpeditions trip for cancellations with notice of more than 60 days. Expedition fees above and beyond the trip deposit are refundable according to the following schedule.
- 90+ days prior to departure: Full refund of any expedition fees paid less $500 deposit | $500 deposit is transferable to another AWE departure
- 61-89 days prior to departure: 25% refund on payments made above deposit | $500 deposit is transferable to another AWE departure
- 0-60 days prior to departure: No refunds | $500 deposit is NOT transferable
In some cases payments may be transferable; if you are required to forfeit your spot, you may find an acceptable replacement in which case your deposit and fees would transfer to your replacement without penalty.
Participants agree that beginning on the first date of the program itinerary, there will be no refunds of program fees for any reason whatsoever.
We strongly recommend purchasing travel insurance to protect your investment. AWE’s travel insurance provider of choice is Ripcord.
Other costs and expenses
Expedition participants agree the cost of any search and rescue undertaken on their behalf will be their financial responsibility. Including costs incurred by the expedition leader, other expeditions, government, and/or other entities.
Expedition participants acknowledge that during the program, certain events may occur which may necessitate certain additional costs not contemplated at this time, including but not limited to the cost of evacuation during any part of the program, medical treatment, body recovery and/or repatriation, and other related matters. Participants agree that those additional costs are not responsibility of the expedition organizer and that the Participant is responsible for payment of those costs.
Though unlikely, an expedition may be canceled for any reason prior to departure. In that event, the deposit and expedition fees pay by the participants will be refunded.
In the event of cancellation of a program and upon refund to participants of all program fee payments, the expedition organizer shall be released from any further liability to participants, including but not limited to liability for additional costs participants may have incurred, pre- departure expenses, non-refundable advance purchase air tickets, visa fees, equipment purchases and medical expenses.